Viv Greene Attorneys


Do I need POPIA?

The President of South Africa proclaimed that the Protection of Personal Information Act (POPI Act or POPIA) would commence on 1 July 2020 with a 12 month grace period ending on 1 July 2021.  

Essentially, if you are domiciled in South Africa or you process personal information in South Africa, then you need to comply with POPIA. In addition, the processing of some personal information is excluded. For example, if you are processing purely for a personal reason or as a household activity then POPIA won’t apply to you.

Let Viv Greene Attorneys help you navigate your next step towards POPI compliance.

Responsible parties will need to:

  • Appoint an Information Officer.
  • Draft a Privacy Policy.
  • Complete an Impact Assessment.
  • Amend contracts with operators.
  • Report data breaches to the regulator and data subjects.
  • Check that they can lawfully transfer personal information to other countries.

Steps to get you POPIA compliant so you can continue to secure contracts with your due diligence and remain compliant

  1. Public Website Form – You, the client fills this in and sends it to us.
  2. We will contact you to understand your needs, get your details and confirm our price.
  3. We will help get your Information Officers registered.
  4. Your payment is required to continue and get hooked up to our portal. We will provide a demonstration of the Portal at this point.
  5. You will receive an email confirming your registration and access to our Portal.
  6. One of our team members will give you a call and discuss the process. We have a series of documents that we need to fill in with you to access where and how your data is kept and make recommendation on how to safeguard that data.
  7. Let us get you POPIA documentation filled out, implemented and distributed around your company to get you compliant.
  8. We will contact you every three months to access your ongoing needs and POPIA compliance requirements. We are able to support you through the process.

Contact us to undertake a Privacy Impact Assessment.

By completing this questionnaire, we’ll be able to assess:

  1. The impact of applicable data protection laws (like the POPI Act and GDPR) on your organisation, and
  2. The best way forward – what action will meet the requirements of your organisation.

Based on the information you provide, we’ll either send you an email with next steps to take or set up an online meeting with you to discuss the most suitable solution for you and your organisation.

Register with us for assistance at a cost from R199.00 per month or an all-inclusive (discounted) fee of R2 000,00 for 12 months. 

Kindly refer to our retainer services should that be more suitable to your requirements. 

We believe that our clients are paying for our expertise and ability, therefore we work collaboratively and cooperatively with our clients to ensure that we provide expert services. 

Keep calm and carry on being compliant!

Are your boxes ticked for POPIA Compliance?